New Haven Rugby
Membership Agreement

This Membership Agreement is entered into by New Haven Rugby Football Club (NHRFC) and the below signed Member, effective on the date of signature.

1. Membership Definitions & Benefits

New Haven Rugby Football Club exists to promote the sport of rugby for all individuals by creating a welcoming and supportive environment. Membership in NHRFC serves to further this goal. 

Social Members

Social Members are Members of NHRFC who support or participate in club events, play in less than two matches for any club team during any given season, and do not regularly attend practices. Social Members are dues paying members and their benefits include:

  • Entrance to all non-paid NHRFC social activities

  • Voting rights at the Annual General Meeting (AGM)

  • Eligibility to hold positions on the NHRFC Executive Board (eligibility is subject to additional requirements outlined in the NHRFC Bylaws.

Retired Members

Retired Members are Members of NHRFC who have played a minimum of two seasons with the club and/or served at least one term on the Board of Directors of the club. Retired Members are optional dues paying members. Their benefits include:

  • Entrance to all non-paid NHRFC social activities

  • Voting rights at the Annual General Meeting (if you are 30 for 30 member)

  • Eligibility to hold positions on the NHRFC Executive Board (eligibility is subject to additional requirements outlined in the NHRFC Bylaws)

Active Player Members

Player Members are Members of NHRFC who play in two or more matches for any club team during any given season. Active Player Members are dues paying members. In addition to the listed Social Member benefits, Player Member benefits include:

  • Training sessions during fall, spring, and summer seasons

  • Opportunity to compete for playing time during fall, spring, and summer seasons

  • Accident and liability coverage for injuries incurred during play

  • Access to team uniforms and equipment, including jerseys, balls, pads, etc.

2. USA Rugby Registration

All members who play in USA Rugby sanctioned matches must be registered with USA Rugby before the match. Senior Men’s and Women’s+ Player Members are required to register with USA Rugby in a timely manner before the first match they intend to play in. USA Rugby registration renews annually on September 1st and covers the period from September 1st to August 31st of the following year.

Players who do not play in USA Rugby sanctioned matches (ie. Old Boys, players attending certain tournaments, etc.) are not required to register with USA Rugby unless they intend to also play for one of the Senior Club sides in a sanctioned match. Any member intending to play in playoffs should register with USA Rugby as early as possible to ensure playoff eligibility.

USA Rugby registration is completed on Rugby Xplorer (RX). The club is listed on RX as NEW HAVEN RUGBY CLUB. 

Members can set up their USA Rugby profile at: https://myaccount.rugbyxplorer.com.au/

3. Membership Dues & Fees

Membership Dues are determined each season by the NHRFC Executive Board and amounts are revisited annually. For purposes of dues tracking, NHRFC defines the playing seasons and dues payment types as follows:

  • Spring season (January - May)

  • Summer 7s (June - July)

  • Fall season  (August - December)

Members who are up to date on their dues are considered to be “In Good Standing”. Only members in good standing are eligible for the membership benefits listed above (Section 1). Dues amounts are announced at the beginning of each season and are subject to change based on NHRFC costs. All dues are non-refundable.

Current Dues Costs:

Active player member:

Spring: $200

Summer: $100 ($50 for college players)

Fall: $200

Monthly Plan: $35

Fall/Spring Paid Ahead: $360

Social Member:‍ ‍

Spring: $50

Summer: n/a

Fall: $50

Monthly Plan: n/a

Fall/Spring Paid Ahead: $100

Retired Member:

Monthly Plan: $30 for $30 plan (optional)

NHRFC prefers for members to pay dues via subscription payment. However, members may also pay dues in full at the beginning of the season. Subscription payment is available for all members and covers dues for the year as long as enrollment is consistent and starts at the beginning of a season. Members who subscribe off cycle, i.e. not in January or July, will be required to pay a one-time catch up payment to bring their payment up to date prior to any club event. For example, a member who wants to vote in AGM, but began subscription in October will be required to pay a $90 catch up payment (three monthly installments for July, August, and September) to be current on their dues and be considered “In Good Standing”. Needs based payment plans are available on a case by case basis pending review by the Treasurer of the NHRFC.

4. Conduct

All Members and participants in NHRFC sanctioned events are required to adhere to the NHRFC Code of Conduct. Should any Member or participant contravene these codes they will be subject to appropriate sanctions through the NHRFC Disciplinary Committee, as determined by a majority vote of a quorum of the NHRFC Executive Board. If determined, the case will be brought to the NHRFC Disciplinary Committee for review and sanctioning up to and including full revocation of membership and all rights held therein.

5. Liability

The Member will not hold NHRFC liable for any tangible or intangible damage that might happen to them while participating in the Membership and agree that NHRFC cannot guarantee any results from their membership. Any negative or positive results that might occur during the Membership are a result of the Member’s own personal choices.

6. Membership Termination

NHRFC has the right to terminate the Member’s Membership if any of the terms and conditions of this Membership Agreement are violated. Membership to NHRFC may be revoked or denied for cause, including failure to pay dues or other fees in a timely manner, by majority vote of a quorum of the NHRFC Executive Board.

The Member can terminate their membership at any point and for any reason and will not be charged for their next billing cycle. Termination of a Membership by a Member should be indicated in writing to the NHRFC President.

By signing below, the Member confirms that they have read, understood, and agree to the terms and conditions outlined in this Membership Agreement.

Member Name __________________________________________________ NHRFC Representative __________________________________________________

Date ______/_______/______ Date ______/_______/______